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Zoom

Zoom for video conference with group rooms  

Zoom is a video conferencing system with group rooms that makes it easy to conduct online classes, schedule virtual meetings, and interact with others live. The system can accommodate a large number of students and has a wide array of features available to support your teaching. These include chat function, screen sharing, file sharing, recording and live voting.

Use the tool for:

  • Online presentations and seminars with a larger group of students.
  • Tutoring sessions with individual or a small group of students
  • Group work with exercises or discussion.
  • Online conversations and meetings.  

The Features of Zoom

Creating a Meeting Room

You can create a virtual room for, among other things teaching sessions, meetings, group work or tutoring sessions. You can set up the meeting well in advance and share the link with the students in good time. Make use of the feature ‘waiting room’, in connection with exams, to ensure that students can only access the meeting room when you let them in.  

Chat feature and file sharing

To ensure that students can ask questions during the virtual meeting, you can enable the “Chat”. This is a separate channel that allows students to ask questions to you or each other. 

Group work in breakout rooms

To facilitate better interaction among the students, Zoom offers the feature Breakout Rooms. As the name implies these are separate smaller rooms that allow you to subdivide the students into smaller groups with a private room. Breakout rooms are easy to set up, since Zoom allows you to send students into groups automatically, or if relevant you can assign individual students to a certain room. The rooms can be set to close automatically after a certain amount of time or you can manually close the rooms, after which the students will be sent back into the common meeting room. You as the teacher are free to move in between these breakout rooms and join individual groups. 

Voting

You can conduct a poll directly in Zoom, which will pop up on each student's screen when you activate it. That way, you can ask for feedback from the students, their comprehension of a particular topic, or hear their opinion.  

Screen sharing

You can share the content of your screen with students during your presentation, e.g. if you are reviewing academic content. You have full control over what you want to share and can show individual programs e.g. PowerPoint rather than your entire screen. Zoom.us also has a built-in digital whiteboard that you can use during the meeting itself and download as an image file for subsequent use.  

Monitoring students

If you are conducting a meeting with many participants, Zoom allows you to enable or disable (“Mute”) individual microphones. When you are giving a presentation it will be an advantage to avoid the noise from active microphones. When a student is giving a presentation you can enable that students microphone and allow them to share their screen. 

Recording

You can record the entire session as a video file on your computer and share it with your students afterward. Be aware that you must inform the students of this recording, since they will be present in the video file afterward. This also makes it possible for you to record an academical presentation at your leisure without participants if no interaction is necessary, and sharing this as course material. This is only recommended for shorter academical presentations, that is used in subsequent teaching or group work. 


Technical guides

1. Install and login on Zoom

This guide shows you how to download, install and login on Zoom so you can hold meetings and get all the features. If you do not log in with your AU user, meetings are limited to 40 minutes.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

Below you can see how to log in:

2. Attend a meeting and get an overview of the basic functions

This guide shows you where to join a meeting, how to join a meeting and what basic functions are available in a Zoom meeting.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

3. Create Zoom meeting via web browser

This guide shows you how to create a Zoom meeting via your web browser such as. Microsoft Edge or Google Chrome.


Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

4. Create Zoom meeting from Brightspace

This guide shows you how to create a Zoom meeting in from Brightspace.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

5. Create Zoom meeting from the Zoom application

This guide shows you how to create a Zoom meeting from the Zoom application.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

6. Creating a Zoom Meeting on behalf of an instructor

This guide shows you how to set up a Zoom meeting on behalf of another person. It requires that the person for whom meetings are to be set up give permission to the person who is to set up the meetings.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

7. Record lessons in Zoom

This guide shows you how to record a Zoom meeting and how to find the recording afterwards.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

9. Use pen and paper as whiteboard in Zoom

This guide shows you how to turn your smartphone into a tablet. You can do this by accessing your Zoom meeting with your smartphone and locking it in a position so that it films a piece of paper that you are drawing on.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

10. Zooms whiteboard function on tablet

With Zoom, you can film yourself via the webcam, providing a greater experience of proximity. At the same time you can record from additional devices. It can, for example, be from a tablet, where you can do blackboard lessons with a thin pen, for example an Apple Pencil. The following instructions describe an asynchronous video recording. But it can also be used for synchronous teaching, where students follow the teaching live. Before you start, be sure to download the Zoom app for either Android or iOS on your tablet.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

11. Creation of pre-assigned breakout rooms

This guide shows you how to create pre-assigned breakout rooms in zoom so you do not have to make them during your lessons.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

12. Creating Polls in Zoom

This guide shows you how to create polls in Zoom and how to start them while holding your meeting.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 


Exam

1. Create Zoom Room for Exam via Web Browser

This guide shows you how to set up a Zoom meeting on behalf of another person. It requires that the person for whom meetings are to be set up give permission to the person who is to set up the meetings.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

2. Create Zoom room for exam via Brightspace

This guide shows you how to set up a Zoom meeting on behalf of another person. It requires that the person for whom meetings are to be set up give permission to the person who is to set up the meetings.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

3. Zoom guide for censors for exam

This guide shows you how to download Zoom as a censor and how to log in. You also get an overview of the basic functions of Zoom.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

4. Drawing a question at the exam in Zoom

5. Waiting room in Zoom

This guide shows you how to use the Waiting Room function in Zoom.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again.   

6. Pen and paper for exam in Zoom

This guide shows you how to make your smartphone film a piece of paper that you can use in a Zoom meeting, instead of the built-in whiteboard. Drawing with your hand may be easier than using your mouse.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again.