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Zoom Room

Teaching in physical and virtual premises

A Zoom Room is a physical room at AU that is equipped with microphones and cameras so it can work with the video conferencing system Zoom. Zoom Rooms work almost in the same way as a regular Zoom meeting, but it takes a little extra to make the room work. In addition to the physical room, the system can still accommodate a large number of students online and the features you know from Zoom that can support your teaching, including chat feature, screen sharing, file sharing, recording and live voting also work.

Use the tool for:

  • conduct hybrid classes with a larger group of students.
  • record teaching sessions.
  • make instructional videos on topics that can best be explained using a whiteboard

The Features of Zoom Rooms

Creating a Meeting Room

You can create a virtual room for, among other things teaching sessions, meetings, group work or tutoring sessions. You can set up the meeting well in advance and share the link with the students in good time. Make use of the feature ‘waiting room’, in connection with exams, to ensure that students can only access the meeting room when you let them in.  

Chat feature and file sharing

To ensure that students can ask questions during the virtual meeting, you can enable the “Chat”. This is a separate channel that allows students to ask questions to you or each other. 

Group work in breakout rooms

To facilitate better interaction among the students, Zoom offers the feature Breakout Rooms. As the name implies these are separate smaller rooms that allow you to subdivide the students into smaller groups with a private room. Breakout rooms are easy to set up, since Zoom allows you to send students into groups automatically, or if relevant you can assign individual students to a certain room. The rooms can be set to close automatically after a certain amount of time or you can manually close the rooms, after which the students will be sent back into the common meeting room. You as the teacher are free to move in between these breakout rooms and join individual groups. 

Voting

You can conduct a poll directly in Zoom, which will pop up on each student's screen when you activate it. That way, you can ask for feedback from the students, their comprehension of a particular topic, or hear their opinion.  

Screen sharing

You can share the content of your screen with students during your presentation, e.g. if you are reviewing academic content. You have full control over what you want to share and can show individual programs e.g. PowerPoint rather than your entire screen. Zoom.us also has a built-in digital whiteboard that you can use during the meeting itself and download as an image file for subsequent use.  

Monitoring students

If you are conducting a meeting with many participants, Zoom allows you to enable or disable (“Mute”) individual microphones. When you are giving a presentation it will be an advantage to avoid the noise from active microphones. When a student is giving a presentation you can enable that students microphone and allow them to share their screen. 

Recording

You can record the entire session as a video file on your computer and share it with your students afterward. Be aware that you must inform the students of this recording, since they will be present in the video file afterward. This also makes it possible for you to record an academical presentation at your leisure without participants if no interaction is necessary, and sharing this as course material. This is only recommended for shorter academical presentations, that is used in subsequent teaching or group work. 


Technical guides

We recommend that you at least review the first two guides before entering a Zoom Room or that you complete them while you are there. It is also a good idea to try out a Zoom Room together with one or a few coworkers so that everyone can see how the room works and get a sense of what it would be like to teach in the room.

1. What's in a Zoom Room?

This guide shows you what to expect in a Zoom Room and what to do when you enter the room.

Problems viewing the entire guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again.

2. Create and access a Zoom meeting from a Zoom Room via Brightspace

This guide shows you how to set up a Zoom meeting in Brightspace which you can subsequently access in a physical Zoom Room where you can carry out your teaching.

Problems viewing the entire guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

3. Unscheduled meetings in the Zoom Room

This guide shows you how to set up a Zoom meeting in Brightspace which you can subsequently access in a physical Zoom Room where you can carry out your teaching.

Problems viewing the entire guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 


Auditoriums and rooms with Zoom Rooms installed

Building

Faculty

Place

1111-110 NT Aarhus
1130-224 NT Aarhus
1130-321A NT Aarhus
1134-329 NT Aarhus
1150-115 HE Aarhus
1222-127 NT Aarhus
1223-134 NT Aarhus
1223-153 NT Aarhus
1231-214 HE Aarhus
1231-318 HE Aarhus
1241-114 HE Aarhus
1510-213 NT Aarhus
1514-110 NT Aarhus
1514-115 NT Aarhus
1514-116 NT Aarhus
1514-121 NT Aarhus
1520-516 NT Aarhus
1520-615 NT Aarhus
1520-616 NT Aarhus
1521-322 NT Aarhus
1525-321 NT Aarhus
1525-323 NT Aarhus
1531-113 NT Aarhus
1531-119 NT Aarhus
1532-116 NT Aarhus
1532-122 NT Aarhus
1540-K20 NT Aarhus
1540-K26 NT Aarhus
1593-218 NT Aarhus
1593-222 NT Aarhus
1593-226 NT Aarhus
1613-109 HE Aarhus
1613-135 HE Aarhus
1613-49 HE Aarhus
1653-014 NT Aarhus
1653-018 NT Aarhus
1671-241 NT Aarhus
1672-141 NT Aarhus
1673-118 NT Aarhus
1870-716 NT Aarhus
1870-816 NT Aarhus
1872-447 NT Aarhus
1873-K20 NT Aarhus
1874-132 NT Aarhus
1875-K16 NT Aarhus
1911-134 CED Aarhus
3130-303 NT Aarhus
3135-202 NT Aarhus
3410-318 HE Aarhus
3410-518 HE Aarhus
5123-111 NT Aarhus
5123-122 NT Aarhus
5123-313 NT Aarhus
5123-314/316 NT Aarhus
5123-428 NT Aarhus
5124-026 NT Aarhus
5124-038 NT Aarhus
5125-101 NT Aarhus
5125-140 NT Aarhus
5125-228 NT Aarhus
5125-416 NT Aarhus
5221-012 NT Aarhus
5342-020 (ADA) NT Aarhus
5342-030 (ADA) NT Aarhus
5520-112 (INCUBA) NT Aarhus
5620-112 NT Aarhus
7210-222 ARTS Emdrup
7220-174 ARTS Emdrup
8001-3007 NT Herning
8001-3103 NT Herning
8001-3109 NT Herning
8001-3115 NT Herning
8001-3123 NT Herning
8003-3103 NT Herning