Online oral examinations will be held via Zoom. The functions in Zoom mean that students can give presentations, preparation can take place in a separate room, and grading can be discussed while the student is temporarily absent from the room, usually by using the Waiting Room function.
As with any other exam, the aim is to test the extent to which the student has met the academic objectives. However, the online oral exam will vary from the traditional oral exam. We will review these differences below.
On this page, you will find advice and recommendations on how to organise an online oral examination, as well as advice on how to prepare your students for this type of examination. Please note that the page does not contain guidelines and requirements for the type of examination. Check the sidebar to the right for links to specific guidelines.
There are some important things that you as the examiner must consider and which must be in place prior to conducting an online oral examination.
Make sure that Zoom is updated on your computer. If you are unsure about how to do this, you can find instructions on how to use Zoom here
For online oral exams, it is extra important to ensure that the students are familiar with Zoom and that they are familiar with how the exam will be carried out. Below, you will find specific advice on how to support students both before and during the exam.
For the exam to take place as smoothly as possible, it is important that the students are familiar with the features of Zoom. For example, go over the following with students:
Correctly signing into Zoom via aarhusuniversity.zoom.us or signing in using the SSO (Single Sign On) feature. Furthermore, the students will need to ensure they have the latest version of Zoom.
Turning their camera and microphone off and on
Moving the students in and out of the Waiting Room
Sharing screens and sharing slides via the "Share Screen" function for presentations, etc.
Writing messages and sharing files via the "Chat" function
If necessary, using the Whiteboard/blackboard function to draw or illustrate something live
Please share this technical guide to Zoom available via AU Studypedia with the students and ask them to test the functions in their study group before the exam
Communicate clearly with the students about the exam. Rather too many details than too few. Providing students with clear expectations will hopefully reduce any worry or nervousness they may have in relation to the unfamiliar form of examination.
Describe the type of examination
You can give the students an opportunity to test the new exam situation and thereby make them more comfortable with the format. For example, you could:
It is a good idea to hold an online meeting before the exam, where the examiner and co-examiner informally talk about the exam process and make sure there are no technical problems
If necessary, share the Zoom guidelines for external examiners with the co-examiner
Go over the exam process, including the use of the Waiting Room before the exam begins and during deliberation, and the procedure for drawing questions, preparation time, etc. The lecturer is often responsible for managing the use of the Waiting Room, but make sure that the co-examiner is familiar with the process. You can assign the co-examiner the co-host role so they can help out in Zoom.
Clarify when and under what circumstances the examiner and co-examiner can interrupt to pose questions. For example, will you wait until the student has finished their presentation, will you raise your hand, or will you speak up when you have something to say?
Please note that there may be different practices at the various faculties. Check the sidebar to the right for links to specific guidelines. The following is merely a general guideline.
For group exams, the process is generally the same as the above. There will simply be more students in the same meeting. Remember to familiarise yourself with the guidelines. For example, you may:
Even though no one is physically present for an online oral exam, it is still important to create a relaxed atmosphere and make students feel comfortable during the exam.
You can find tips on how to create a relaxed atmosphere and how to adjust your presence on screen in the following guide:
If there are technical problems during the exam, follow the guidelines described on your faculty website or AU's website about online teaching and exams. Follow the links below for information on how to deal with technical issues.